Procurement Management

Procurement Management

We provide procurement management from procuring a design team, to main contractors and subcontractors.

We’ll provide a procurement strategy to outline preferred procurement methods of both consultants and main contractors ranging from Early Contractor Involvement (ECI) of main contractors to traditional tender procurement and individual sub contractors depending on the type, size and value of the project.

There are six important responsibilities the Procurement Project Manager will undertake:

  1. Initiating the Project.  This includes getting the initial stakeholders together to understand the scope and objectives for the procurement, and to discuss high-level expectations and timelines for the project.
  2. Creating the Procurement Plan. The PM will establish a comprehensive procurement plan which is an important role the Project Manager plays to define expectations and align stakeholders. An effective procurement plan covers not only the process for procuring the goods, technology, or services but also the post-procurement activities required to effectively transition into the business operations. The transition plan may not come until after a vendor/solution is selected, but it’s a critical part of the overall success of the project as that’s where the rubber hits the road.
  3. Coordinating Internal Stakeholders. Large, complex procurements nearly always have many internal stakeholders. This starts with the Business Owner who initiated the procurement and the personnel who will actually use the product or service, as well as other stakeholders from information technology, information security, compliance, legal and finance. The PM’s role is to ensure that all relevant stakeholder groups have been identified, and that they are engaged at the appropriate times throughout the procurement process.
  4.  Coordinating Vendors. In addition to coordinating your internal stakeholders, your vendors need coordination too. Multiple vendors may be involved during the procurement process, and each vendor may have multiple personnel involved. The Project Manager’s role is to ensure each vendor has identified their own project manager who will serve as the single point of contact throughout the procurement and to coordinate with those PMs to schedule meetings/demos, obtain proposals, get questions answered, and facilitate the contracting process.
  5. Communicating Responsibilities and Updates. Keeping all stakeholders on track during the procurement process is a necessity if you want to hit your deadlines. The Project Manager is responsible for determining what information is important to communicate, collecting that information from the appropriate stakeholders, and packaging and distributing it at the right times. Weekly email updates, project status reports, and face-to-face meetings are all forms of communication channels that the Project Manager can use throughout a lengthy procurement project.
  6. Supporting Implementation and Transition. Once the procurement is complete and a contract has been signed with a vendor, the Project Manager plays a critical role in supporting the Business Owner during the implementation of the project and, ultimately, transitioning the software/services into operations. The PM assumes many of the same responsibilities as during the procurement process such as planning, coordination, and communication, but is now focused on the implementation of the solution rather than the selection of the vendor. The PM also provides a bridge between the procurement process and the implementation process, ensuring that there is a continuity of knowledge and expectations throughout the entire cycle.

Our Services

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  • Design & Cost Management

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